Terms and Conditions

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Terms and Conditions

  1. Introduction Welcome to Beacon Accounting Solutions (“we,” “us,” or “our”). By accessing or using our services, you agree to be bound by these Terms and Conditions (“Terms”). If you do not agree with these Terms, please do not use our services. These Terms, together with any Engagement Letter or Schedule of Services, comprise the entire agreement (“Agreement”) between Beacon Accounting Solutions and the undersigned client (“Client”), collectively referred to as the “Parties.” To the extent of any inconsistency between these Terms and the Engagement Letter, the Engagement Letter shall control.
  2. Scope of Services These Terms govern all services provided by Beacon Accounting Solutions, including but not limited to tax planning, financial statement preparation, audit readiness, bookkeeping assistance, and advisory services. Additional services or amendments to existing agreements must be documented in writing and acknowledged by both Parties.
  3. Our Duties
  • Professional Obligations All services are performed in compliance with applicable professional standards, including those outlined by the AICPA and other relevant regulatory bodies.
  • Review of Previous Records We may review prior financial or tax records as necessary to provide our services. Errors or discrepancies discovered during such reviews will be reported to you but will require a separate agreement for remediation.
  • Additional Support If our review necessitates supplementary work, such as bookkeeping or adjustments, we will seek your approval. These tasks may incur additional fees.
  • Tailored Tax Services Tax preparation and planning will be provided only if explicitly stated in the Engagement Letter or separately agreed upon. Recommendations regarding tax savings or compliance opportunities are advisory only and require your authorization for implementation.
  • Limitations of Liability Our role does not include detecting fraud, theft, or other irregularities unless explicitly agreed upon. Our liability for all claims arising from the engagement is limited to fees paid for the service in question.
  1. Your Responsibilities
  • Provision of Information You must supply accurate and timely data necessary for the completion of services. Responsibility for maintaining appropriate records and substantiating all tax and financial positions rests with you.
  • Compliance and Disclosure It is your obligation to ensure full compliance with applicable tax laws, including reporting all income sources and maintaining documentation for all deductions and credits.
  • Oversight and Decision-Making You are expected to oversee the services provided, make final decisions based on our recommendations, and retain full authority over management functions.
  • Third-Party Verifications We are not obligated to respond to requests for verification from third parties, such as lenders, unless explicitly agreed upon.
  • Specialized Transactions Participation in complex or reportable financial transactions must be disclosed. Any assistance with these matters will require a separate agreement.
  1. Financial Terms
  • Fees and Payments Invoices are due upon receipt unless otherwise specified. Interest on overdue payments will accrue as permitted by law. Retainers may be required for engagements with substantial resource commitments.
  • Reimbursement of Expenses You are responsible for reimbursing any reasonable expenses incurred during the engagement, including travel and filing fees, where applicable.
  1. Conflict and Dispute Resolution
  • Conflict of Interest We reserve the right to suspend services if conflicts of interest arise, notifying you promptly and billing for completed work.
  • Mediation and Arbitration Disputes will be addressed through mediation. If unresolved, disputes regarding fees will proceed to binding arbitration, while other disputes may be subject to court jurisdiction as outlined below.
  • Jurisdiction and Governing Law This Agreement is governed by the laws of the Commonwealth of Massachusetts. Any disputes will be resolved in courts located in Bristol County, Massachusetts.
  1. Confidentiality and Data Management
  • Confidentiality We are committed to maintaining the confidentiality of your data in compliance with applicable laws and professional standards. Data shared via portals or other secure means must be downloaded within the designated time frame.
  • Retention and Ownership Records will be retained for seven years unless otherwise required by law. Original records remain your property, while workpapers created during the engagement are proprietary to us.
  1. Termination of Services Either Party may terminate this Agreement with at least sixty (60) days’ written notice. If we decide to terminate the Agreement, we will also provide sixty (60) days’ notice, except in cases where the Client has misled us with information or is involved in any form of fraud. In such instances, we reserve the right to terminate the Agreement immediately upon discovery and will provide written notice to the Client of the termination. Where required by law, we will notify the appropriate authorities or required parties of the termination and the circumstances leading to it.
  2. Miscellaneous Provisions
  • Force Majeure We are not liable for delays or failures caused by events beyond our control, including natural disasters or government actions.
  • Severability If any provision is deemed invalid or unenforceable, the remaining provisions shall remain in effect.
  • Entire Agreement These Terms, along with the Engagement Letter, represent the entire agreement and supersede any prior discussions or agreements. Amendments must be made in writing and signed by both Parties.
  1. Contact Information For any inquiries regarding these Terms, please contact us at: Beacon Accounting Solutions Email: Support@my-bas.com Phone: 857-930-1590 Website: my-bas.com